{"id":21575,"date":"2022-01-11T06:17:23","date_gmt":"2022-01-11T05:17:23","guid":{"rendered":"https:\/\/my-iam.com\/?p=21575"},"modified":"2021-12-22T10:25:38","modified_gmt":"2021-12-22T09:25:38","slug":"what-kind-of-teams-exist","status":"publish","type":"post","link":"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/","title":{"rendered":"What kind of teams exist?"},"content":{"rendered":"<p>When creating a new team, the owner must decide what kind of team it should be. What options does Microsoft Teams provide? How do teams differ from each other? How do employees find private teams in the search?<\/p>\n<p><!--more--><\/p>\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-white ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/#Private_or_public_team\" >Private or public team<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/#What_is_a_private_team\" >What is a private team?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/#What_is_a_public_team\" >What is a public team?<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/#Change_the_team_status\" >Change the team status<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/#Organization-wide_team\" >Organization-wide team<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/#Search_function_and_visibility_of_the_teams\" >Search function and visibility of the teams<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/#Invisible_private_teams\" >Invisible private teams<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/#Find_private_teams\" >Find private teams<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/#The_solution_my-IAM_enables_searchability_of_private_teams\" >The solution: my-IAM enables searchability of private teams<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/#Join_teams_with_a_code\" >Join teams with a code<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/#Summary\" >Summary<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Private_or_public_team\"><\/span>Private or public team<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When creating a team, the team owner must make a choice as to what type the team should be:<\/p>\n<ul>\n<li aria-level=\"1\">Private<\/li>\n<li aria-level=\"1\">Public<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-22010\" title=\"What kind of team: private or public?\" src=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/What-kind-of-team-will-it-be-300x147.png\" alt=\"What kind of team: private or public?\" width=\"500\" height=\"245\" srcset=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/What-kind-of-team-will-it-be-300x147.png 300w, https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/What-kind-of-team-will-it-be.png 590w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_is_a_private_team\"><\/span>What is a private team?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>A private team is a <b>closed group<\/b> that is not intended for the general public. Private teams are &#8220;invisible&#8221; to anyone who is not a member of them.<\/p>\n<p>However, private does not mean &#8220;private&#8221; in the conventional sense, i.e., &#8220;belonging to one particular person&#8221; or &#8220;personal.&#8221; Private teams can also be large, cross-departmental teams. Ultimately, only the team name is not visible to others and the team content is not freely accessible.<\/p>\n<p>This type of team is suitable for <b>confidential projects<\/b> or for groups that want to exchange ideas in a separate and confidential setting.<\/p>\n<p>In a private team, members can only join <b>by invitation<\/b>. This means that the owner must add the required people or groups to the team himself. To do this, members can either be added individually by name, or entire distribution lists or security groups can be selected.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-22014\" title=\"Add members to a team\" src=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Add-members-to-a-team-300x99.png\" alt=\"Add members to a team \" width=\"500\" height=\"165\" srcset=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Add-members-to-a-team-300x99.png 300w, https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Add-members-to-a-team.png 587w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/p>\n<p>It is also possible to add external people to a private team, so-called &#8220;guests&#8221;.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_is_a_public_team\"><\/span>What is a public team?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>A public team is <b>open to all employees<\/b>. It is visible within the company and can be found by every employee in the organization.<\/p>\n<p>This type of team is suitable for <b>interdepartmental projects<\/b> for which cooperation between different departments or people is useful. For public teams, it is of general interest that an exchange of information takes place.<\/p>\n<p>In addition, <b>anyone may participate<\/b> in it without obtaining permission from the team owner.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Change_the_team_status\"><\/span>Change the team status<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Changing the status of a team from &#8220;public&#8221; to &#8220;private&#8221;, and vice versa, is an easy task for the team owner.<\/p>\n<p>To do this, the owner clicks on the three dots next to the team name and selects &#8220;Edit team&#8221;. Under the &#8220;Privacy&#8221; section, the owner can change the team from &#8220;public&#8221; to &#8220;private&#8221;, or from &#8220;private&#8221; to &#8220;public&#8221;.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-22018 size-full\" title=\"Change privacy: public and private team\" src=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Public-and-private-team-500x338-1.png\" alt=\"Change privacy: public and private team\" width=\"500\" height=\"338\" srcset=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Public-and-private-team-500x338-1.png 500w, https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Public-and-private-team-500x338-1-300x203.png 300w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/p>\n<p>Another important issue is <strong>who should be allowed to create teams<\/strong>? Companies have the option to allow the creation of teams to all employees, or to limit it to IT administrators only. The different ways offer advantages and disadvantages, read more in the article <a href=\"https:\/\/my-iam.com\/wer-sollte-neue-teams-anlegen-duerfen\/\" target=\"_blank\" rel=\"noopener\">&#8220;Who should (be allowed to) create new teams?&#8221;<\/a>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Organization-wide_team\"><\/span>Organization-wide team<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The third option is an organization-wide team. However, these can only be created by <b>global administrators<\/b> in the Microsoft Teams Admin Center. This option is not available for normal users.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-22020\" title=\"Organization-wide team \" src=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Organization-wide-teams-300x205.jpg\" alt=\"Organization-wide team\" width=\"450\" height=\"308\" srcset=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Organization-wide-teams-300x205.jpg 300w, https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Organization-wide-teams.jpg 582w\" sizes=\"(max-width: 450px) 100vw, 450px\" \/><\/p>\n<p>Microsoft suggests this type of team especially <strong>for small or medium-sized businesses<\/strong>. Currently, an organization-wide team is limited to 10,000 members. In addition, there can only be a maximum of 5 of this type per client.<\/p>\n<p>If a company chooses to provide this option, then <b>every employee <\/b><strong>automatically becomes a member<\/strong> of the organization-wide team &#8211; whether they want to or not. All employees are encouraged to see themselves as part of a large team and to work together. In particular, messages that affect everyone, for example from management or HR, can be sent through this team.<\/p>\n<p>When an organization-wide team is created, all global administrators and teams service administrators are added as team owners and all active users are added as team members.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Search_function_and_visibility_of_the_teams\"><\/span>Search function and visibility of the teams<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>An interesting topic is the visibility of teams in the Microsoft Teams search function. Thus, especially for large companies, the search for the appropriate team is an important requirement.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-22023 size-full\" title=\"Search for a team\" src=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Search-for-a-team.png\" alt=\"Search for a team\" width=\"416\" height=\"108\" srcset=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Search-for-a-team.png 416w, https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Search-for-a-team-300x78.png 300w\" sizes=\"(max-width: 416px) 100vw, 416px\" \/><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Invisible_private_teams\"><\/span>Invisible private teams<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Private teams are by default <b>not visible<\/b> to employees if they are not a member. You can only become a member <b>by invitation<\/b>, so it is up to the authority of the owner to accept members.<\/p>\n<p>If an employee searches for a team in Microsoft Teams, only the public teams are displayed. In practice, however, there are many companies that mainly use private teams.<\/p>\n<p><a href=\"https:\/\/my-iam.com\/en\/contact\/\" target=\"_blank\" rel=\"noopener\"><button class=\"ButtonBeratung aligncenter\">Find a private team<\/button><\/a><\/p>\n<p>This is a problem:<\/p>\n<ul>\n<li aria-level=\"1\">Employees cannot find private teams per se.<\/li>\n<li aria-level=\"1\">They do not know about the existence of other teams.<\/li>\n<li aria-level=\"1\">Helpful, meaningful teams remain hidden and requests for membership are not possible in a direct way.<\/li>\n<li aria-level=\"1\">Furthermore, when projects close and private teams cease to be active, the work of those teams is lost for future reference.<\/li>\n<\/ul>\n<p>The bottom line is that employees may create their own team, duplicating content and tasks.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Find_private_teams\"><\/span>Find private teams<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Of course, it makes sense to hide certain private teams from a wide audience. Especially for highly sensitive projects, this option should be available.<\/p>\n<p>According to this, the owner should have the choice during the team creation process, whether to<\/p>\n<ul>\n<li aria-level=\"1\"><strong>show his team (visible)<\/strong> or<\/li>\n<li aria-level=\"1\"><strong>make it undetectable (invisible)<\/strong><\/li>\n<\/ul>\n<p>for his colleagues in the search results.\u00a0This option is currently not available for the normal user or for the administrator in the Microsoft Teams Admin Center.<\/p>\n<p>Administrators can only list and manage all teams (including changing the status of teams) in the Microsoft Admin Center.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"The_solution_my-IAM_enables_searchability_of_private_teams\"><\/span>The solution: my-IAM enables searchability of private teams<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>FirstAttribute&#8217;s <a href=\"https:\/\/my-iam.com\/en\/teamspace\/\" target=\"_blank\" rel=\"noopener\">my-IAM TeamSpace<\/a> software solution recognizes this problem and offers all non-IT employees the following alternative:<\/p>\n<p>Team Owners can <b>declare private teams as &#8220;visible&#8221; in the search field<\/b> when creating a team using the my-IAM teams templates.<\/p>\n<p>In this way, owners can help ensure that team content remains hidden, but that employees can at least see the team&#8217;s name and description in search results. In this way, the owner also enables valuable collaborators to find the team and join it on demand.<\/p>\n<p><a href=\"https:\/\/my-iam.com\/en\/contact\/\" target=\"_blank\" rel=\"noopener\"><button class=\"ButtonBeratung aligncenter\">Clever creation of teams<\/button><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Join_teams_with_a_code\"><\/span>Join teams with a code<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Owners who create a private team have the option to create a code to join.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-22025\" title=\"Join a private team with a code\" src=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Join-a-team-with-a-code-300x170.png\" alt=\"Join a team with a code\" width=\"500\" height=\"284\" srcset=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Join-a-team-with-a-code-300x170.png 300w, https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/Join-a-team-with-a-code.png 586w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/p>\n<p>With this, they can invite other members or they can join with the code if they want. This requires that the colleagues know the code in order to join.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Summary\"><\/span>Summary<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Microsoft Teams provides three kinds of teams, each with its own application areas and objectives.<\/p>\n<p>However, private teams in particular pose a challenge in everyday work, as they cannot be found by non-members in the internal Microsoft Teams search. They are invisible. The larger the company, the more likely it is that several private teams will arise on one topic and know nothing about the coexistence of the other teams.<\/p>\n<p><strong>With <a href=\"https:\/\/my-iam.com\/en\/teamspace\/\" target=\"_blank\" rel=\"noopener\">my-IAM TeamSpace<\/a>, the<\/strong> <strong>search for teams can be made more transparent<\/strong>:<br \/>\nthe owners decide when creating teams with the my-IAM teams templates whether they want the team to be visible in the search or not. This way, <strong>private teams remain private, but are displayed in the search results<\/strong>. This gives employees a chance to find private teams and submit a membership request.<\/p>\n<p><a href=\"https:\/\/my-iam.com\/en\/contact\/\" target=\"_blank\" rel=\"noopener\"><button class=\"ButtonBeratung aligncenter\">Discuss a solution<\/button><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When creating a new team, the owner must decide what kind of team it should be. What options does Microsoft [&hellip;]<\/p>\n","protected":false},"author":22,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[3214,150],"tags":[3221,3268],"class_list":["post-21575","post","type-post","status-publish","format-standard","hentry","category-microsoft-teams-en","category-news","tag-microsoft-teams-en","tag-private-teams-en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Find private teams with my-IAM - What kind of teams exist?<\/title>\n<meta name=\"description\" content=\"All kinds of teams at a glance: private, public and organization-wide | Find private teams with my-IAM. Better transparency for all.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Find private teams with my-IAM - What kind of teams exist?\" \/>\n<meta property=\"og:description\" content=\"All kinds of teams at a glance: private, public and organization-wide | Find private teams with my-IAM. Better transparency for all.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/my-iam.com\/en\/what-kind-of-teams-exist\/\" \/>\n<meta property=\"og:site_name\" content=\"my-IAM\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/firstattribute\" \/>\n<meta property=\"article:published_time\" content=\"2022-01-11T05:17:23+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/my-iam.com\/wp-content\/uploads\/2021\/12\/What-kind-of-team-will-it-be-300x147.png\" \/>\n<meta name=\"author\" content=\"Sophia Tunui\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Sophia Tunui\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/my-iam.com\\\/en\\\/what-kind-of-teams-exist\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/my-iam.com\\\/en\\\/what-kind-of-teams-exist\\\/\"},\"author\":{\"name\":\"Sophia Tunui\",\"@id\":\"https:\\\/\\\/my-iam.com\\\/de\\\/#\\\/schema\\\/person\\\/d6b8ee606d5147df1ed24cb2e2a0306b\"},\"headline\":\"What kind of teams exist?\",\"datePublished\":\"2022-01-11T05:17:23+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/my-iam.com\\\/en\\\/what-kind-of-teams-exist\\\/\"},\"wordCount\":1137,\"publisher\":{\"@id\":\"https:\\\/\\\/my-iam.com\\\/de\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/my-iam.com\\\/en\\\/what-kind-of-teams-exist\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/my-iam.com\\\/wp-content\\\/uploads\\\/2021\\\/12\\\/What-kind-of-team-will-it-be-300x147.png\",\"keywords\":[\"Microsoft Teams\",\"Private teams\"],\"articleSection\":[\"Microsoft Teams\",\"News\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/my-iam.com\\\/en\\\/what-kind-of-teams-exist\\\/\",\"url\":\"https:\\\/\\\/my-iam.com\\\/en\\\/what-kind-of-teams-exist\\\/\",\"name\":\"Find private teams with my-IAM - What kind of teams exist?\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/my-iam.com\\\/de\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/my-iam.com\\\/en\\\/what-kind-of-teams-exist\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/my-iam.com\\\/en\\\/what-kind-of-teams-exist\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/my-iam.com\\\/wp-content\\\/uploads\\\/2021\\\/12\\\/What-kind-of-team-will-it-be-300x147.png\",\"datePublished\":\"2022-01-11T05:17:23+00:00\",\"description\":\"All kinds of teams at a glance: private, public and organization-wide | Find private teams with my-IAM. 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