{"id":29268,"date":"2024-10-24T16:00:43","date_gmt":"2024-10-24T14:00:43","guid":{"rendered":"https:\/\/my-iam.com\/?p=29268"},"modified":"2024-10-25T11:41:25","modified_gmt":"2024-10-25T09:41:25","slug":"4-tips-for-flexible-contact-management","status":"publish","type":"post","link":"https:\/\/my-iam.com\/en\/4-tips-for-flexible-contact-management\/","title":{"rendered":"4 tips for flexible contact management"},"content":{"rendered":"<p><strong>Contact management<\/strong> needs to be <strong>accessible wherever you are<\/strong>. This includes your physical workspace (office, home office, or on the go), your device (PC, laptop, mobile phone), and the system you are currently using (email client, MS Teams, web browser). Your contact management solution should adapt to your individual situation, not the other way around.<\/p>\n<p>However, it\u2019s often the case that identities are only available in some of these places and are missing right when they\u2019re needed most. This leads to so-called data silos that can hinder or even prevent seamless work. That\u2019s why we\u2019ve put together some <strong>tips for modern and flexible contact management<\/strong> that are tailored to your varied work situations. At the same time, we highlight the advantages of using a modern cloud-based solution like <a href=\"https:\/\/my-iam.com\/en\/peopleconnect\/\">my-IAM PeopleConnect<\/a>.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-white ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/my-iam.com\/en\/4-tips-for-flexible-contact-management\/#Tip_1_Bring_your_contacts_directly_into_the_collaboration_tool_of_your_choice\" >Tip 1: Bring your contacts directly into the collaboration tool of your choice<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/my-iam.com\/en\/4-tips-for-flexible-contact-management\/#Tip_2_Use_only_one_app_when_time_is_tight\" >Tip 2: Use only one app when time is tight<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/my-iam.com\/en\/4-tips-for-flexible-contact-management\/#Tip_3_Use_electronic_business_cards_no_matter_what_device_youre_on\" >Tip 3: Use electronic business cards, no matter what device you\u2019re on<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/my-iam.com\/en\/4-tips-for-flexible-contact-management\/#Tip_4_Bundle_all_contact_management_functions_in_one_place\" >Tip 4: Bundle all contact management functions in one place<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/my-iam.com\/en\/4-tips-for-flexible-contact-management\/#Conclusion\" >Conclusion<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/my-iam.com\/en\/4-tips-for-flexible-contact-management\/#More_about_the_my-IAM_platform\" >More about the my-IAM platform<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Tip_1_Bring_your_contacts_directly_into_the_collaboration_tool_of_your_choice\"><\/span>Tip 1: Bring your contacts directly into the collaboration tool of your choice<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Whether you\u2019re using <strong>modern collaboration solutions<\/strong> like <strong>Microsoft Teams<\/strong> or primarily writing emails, your contacts and all other identities should be available in these systems. To achieve this, using add-ins like <a href=\"https:\/\/my-iam.com\/en\/peopleconnect\/\"><strong>my-IAM PeopleConnect<\/strong><\/a> is recommended. An add-in is an additional software component that\u2019s installed directly in a main application, extending its existing functionality in a useful way, such as with the following features:<\/p>\n<ul>\n<li>Connect various identity data sources (CRM system, HR database, etc.) and use them in real-time in a centralized application like <a href=\"https:\/\/www.microsoft.com\/en-us\/microsoft-teams\/group-chat-software\/\" target=\"_blank\" rel=\"noopener\">Microsoft Teams<\/a>.<\/li>\n<li>Use predefined filter functions to instantly display all contacts from your department or location.<\/li>\n<li>Edit and update identity data or add new contacts.<\/li>\n<\/ul>\n<p>In addition to a clear presentation of contacts, the add-in should offer the ability to quickly drag and drop them as recipients of your message. This flexible contact management helps avoid jumping between different applications and breaking workflows.<\/p>\n<div id=\"attachment_29210\" style=\"width: 2570px\" class=\"wp-caption aligncenter\"><img decoding=\"async\" aria-describedby=\"caption-attachment-29210\" class=\"imgshadow wp-image-29210 size-full\" title=\"Use all your contacts directly in Microsoft Teams\" src=\"https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/PeopleConnect-uses-RealIdentity-scaled.jpg\" alt=\"Use all your contacts directly in Microsoft Teams\" width=\"2560\" height=\"1736\" srcset=\"https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/PeopleConnect-uses-RealIdentity-scaled.jpg 2560w, https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/PeopleConnect-uses-RealIdentity-300x203.jpg 300w, https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/PeopleConnect-uses-RealIdentity-1024x694.jpg 1024w, https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/PeopleConnect-uses-RealIdentity-768x521.jpg 768w, https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/PeopleConnect-uses-RealIdentity-1536x1042.jpg 1536w, https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/PeopleConnect-uses-RealIdentity-2048x1389.jpg 2048w\" sizes=\"(max-width: 2560px) 100vw, 2560px\" \/><p id=\"caption-attachment-29210\" class=\"wp-caption-text\">my-IAM PeopleConnect brings all internal and external contacts together in one place in MS Teams<\/p><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Tip_2_Use_only_one_app_when_time_is_tight\"><\/span>Tip 2: Use only one app when time is tight<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When you\u2019re on the go for work, speed is often essential. We\u2019ve all been there\u2014trying to send an email just before arriving at a station or making an urgent call before boarding a flight. But often, identities are spread across different systems, or we\u2019re unsure where a contact is stored. Sometimes, we also need to log into multiple systems just to access those contacts.<\/p>\n<p>The <strong>PeopleConnect app<\/strong> unites all systems, contact types, and functions in one interface. Use it as your entry point for contact management and communication with your contacts.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_3_Use_electronic_business_cards_no_matter_what_device_youre_on\"><\/span>Tip 3: Use electronic business cards, no matter what device you\u2019re on<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>An <strong>electronic business card (vCard)<\/strong> allows for the exchange of personal information, such as name and address, in a standardized format (.vcf). A vCard makes it easy to store and transfer contact information.<\/p>\n<p>A modern contact management system should support importing received vCards and exporting identities in the same format. With PeopleConnect\u2019s Identity Import feature, creating new contacts is easy. Just drag and drop the .vcf file from a received vCard. This works best on a PC. On a mobile device, simply click the vCard and choose &#8220;Import into PeopleConnect.&#8221; You can then edit and adjust the identity as needed.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-29265\" title=\"Download and share vcards in PeopleConnect\" src=\"https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/Visitenkarte.png\" alt=\"Download and share vcards in PeopleConnect\" width=\"315\" height=\"141\" srcset=\"https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/Visitenkarte.png 510w, https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/Visitenkarte-300x134.png 300w\" sizes=\"(max-width: 315px) 100vw, 315px\" \/><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tip_4_Bundle_all_contact_management_functions_in_one_place\"><\/span>Tip 4: Bundle all contact management functions in one place<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Whether it\u2019s a phone call, email, team chat, video call, or scheduling a team meeting, all these functions should be<strong> available in one place (directly at the contact)<\/strong>. This way, you don\u2019t have to switch to different systems to use them. A modern contact management system like <strong>my-IAM PeopleConnect<\/strong> not only supports active communication but also provides a smart search function to find the right contacts.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img decoding=\"async\" class=\"alignright wp-image-29234\" title=\"PeopleConnect is available everywhere\" src=\"https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/Mehrere-Kontaktdaten-Inseln-im-PeopleConnect-zentral-verwalten.png\" alt=\"PeopleConnect is available everywhere\" width=\"271\" height=\"135\" srcset=\"https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/Mehrere-Kontaktdaten-Inseln-im-PeopleConnect-zentral-verwalten.png 607w, https:\/\/my-iam.com\/wp-content\/uploads\/2024\/10\/Mehrere-Kontaktdaten-Inseln-im-PeopleConnect-zentral-verwalten-300x150.png 300w\" sizes=\"(max-width: 271px) 100vw, 271px\" \/><\/p>\n<p>To <strong>fully utilize modern contact management systems, they must bring together all sources from which identities are generated<\/strong>. These include systems like:<\/p>\n<ul>\n<li>Entra ID,<\/li>\n<li>Active Directory,<\/li>\n<li>third-party systems like SAP (SuccessFactors),<\/li>\n<li>HR management systems,<\/li>\n<li>CRM systems, or<\/li>\n<li>telephony software.<\/li>\n<\/ul>\n<p>What is important is the availability of contact data in everyday life, i.e. in the office or on the road and on any device. Speed and user-friendliness are essential.<\/p>\n<p><a href=\"https:\/\/my-iam.com\/peopleconnect\/\">my-IAM PeopleConnect<\/a> integrates these into a central, user-friendly interface and provides all the functions needed for contact management. This eliminates data silos and makes contact management accessible and intuitive.<\/p>\n<p><a href=\"https:\/\/my-iam.com\/demo-buchen\/\" rel=\"noopener\"><button class=\"ButtonBeratung2 aligncenter\">Book an Online Demo Now<\/button><\/a><\/p>\n<p style=\"text-align: center;\">You can also reach our team by phone at<br \/>\n<a href=\"tel:+4981969984330\"><strong>+49 8196 998 4330<\/strong><\/a>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"More_about_the_my-IAM_platform\"><\/span>More about the my-IAM platform<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img decoding=\"async\" class=\"alignleft wp-image-28423\" title=\"my-IAM platform\" src=\"https:\/\/my-iam.com\/wp-content\/uploads\/2024\/08\/my-IAM-platform-logo-210x300.png\" alt=\"my-IAM platform\" width=\"110\" height=\"157\" srcset=\"https:\/\/my-iam.com\/wp-content\/uploads\/2024\/08\/my-IAM-platform-logo-210x300.png 210w, https:\/\/my-iam.com\/wp-content\/uploads\/2024\/08\/my-IAM-platform-logo.png 491w\" sizes=\"(max-width: 110px) 100vw, 110px\" \/>The my-IAM platform unites all identities from various source systems and makes them usable for any kind of application or app. In addition to the Teams-integrated app <a href=\"https:\/\/my-iam.com\/peopleconnect\/\">my-IAM PeopleConnect<\/a>, it includes the business services <a href=\"https:\/\/my-iam.com\/realidentity\/\">my-IAM RealIdentity<\/a> and <a href=\"https:\/\/my-iam.com\/realgroup\/\">my-IAM RealGroup<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Contact management needs to be accessible wherever you are. This includes your physical workspace (office, home office, or on the [&hellip;]<\/p>\n","protected":false},"author":19,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[3213,3425],"tags":[3353,3426],"class_list":["post-29268","post","type-post","status-publish","format-standard","hentry","category-entra-id-en","category-my-iam-peopleconnect-2","tag-contact-management-en","tag-contact-management-system"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>4 tips for flexible contact management - my-IAM<\/title>\n<meta name=\"description\" content=\"Contact management: 4 tips for more flexibility | With PeopleConnect, you can quickly access all your contacts, no matter where you are.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/my-iam.com\/en\/4-tips-for-flexible-contact-management\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"4 tips for flexible contact management - 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