Cloud provisioning service
RealGroup is a powerful cloud service that provides the most up-to-date groups and memberships
from a variety of sources to connected systems.
What is RealGroup?
RealGroup is an integral backend service of the my-IAM platform.
The native cloud application can merge and manage all groups and their members
and make them available for third-party applications.
RealGroup consolidates these groups and synchronizes them in real time.
It reduces inconsistencies and security risks, and at the same time enables
effective delegation of access rights.
Fast access rights across systems
IT administrators and team leaders often face a common challenge: in Entra and many similar systems, access rights cannot be easily transferred. Instead, permissions frequently need to be managed manually, leading to time-consuming maintenance and potential inconsistencies.
RealGroup simplifies authorization management by enabling the seamless synchronization of group memberships between different systems.
Use case: Managing SharePoint groups
The marketing department needs a new SharePoint resource.
For security reasons, not everyone has the same rights to this resource.
We create 4 groups (=roles) and have to maintain the membership.
RealGroup automatically syncs members from an existing group (in this case, an Entra organizational group) and assigns them to newly created SharePoint groups, streamlining the process without the need for manual updates.
Why RealGroup?
Optimization of process quality
Uniform authorization structure
Automation
Access review and auditing
Input – Various source systems with groups
We find groups in different directories, such as Entra ID, AD, CMS and IAM systems. While the IT department manages technical groups, the HR department takes care of the organizational units, and other teams manage specific project groups.
All or some of the groups are the same, just in different systems.
RealGroup pulls the group information from your existing systems into the my-IAM platform.
Input – Various source systems with groups
We find groups in different directories, such as Entra ID, AD, CMS and IAM systems. While the IT department manages technical groups, the HR department takes care of the organizational units, and other teams manage specific project groups.
All or some of the groups are the same, just in different systems.
RealGroup pulls the group information from your existing systems into the my-IAM platform.
Processing – my-IAM RealGroup
RealGroup integrates group data from different systems in real time and makes it available for further use via standardized interfaces. Simultaneously, it reconciles data and cleans up redundant information.
As a native cloud service, RealGroup can also efficiently process and prepare large volumes of data.
The result is immediately usable, structured group data for your target systems.
Processing – my-IAM RealGroup
RealGroup integrates group data from different systems in real time and makes it available for further use via standardized interfaces. Simultaneously, it reconciles data and cleans up redundant information.
As a native cloud service, RealGroup can also efficiently process and prepare large volumes of data.
The result is immediately usable, structured group data for your target systems.
Output – User Service Level
RealGroup makes all groups and memberships available for third-party applications.
Here are examples of where groups are needed:
- Cloud services and SaaS applications: M365, Salesforce, PeopleConnect, Google Workspace
- Identity and access management systems: IDM-Portal
- CMS: WordPress, Joomla, databases and enterprise applications,
- Internal company applications, network and security infrastructure, etc.
Output – User Service Level
RealGroup makes all groups and memberships available for third-party applications.
Here are examples of where groups are needed:
- Cloud services and SaaS applications: M365, Salesforce, PeopleConnect, Google Workspace
- Identity and access management systems: IDM-Portal
- CMS: WordPress, Joomla, databases and enterprise applications,
- Internal company applications, network and security infrastructure, etc.
RealGroup in global address book – my-IAM PeopleConnect
With the RealGroup integration in our my-IAM PeopleConnect service, all Entra groups are displayed in a global address book.
Users can use the groups as a distribution list. They can also make appointments and start chats.
RealGroup also enables the assignment of group authorizations in all other SaaS applications.
RealGroup in global address book – my-IAM PeopleConnect
With the RealGroup integration in our my-IAM PeopleConnect service, all Entra groups are displayed in a global address book.
Users can use the groups as a distribution list. They can also make appointments and start chats.
RealGroup also enables the assignment of group authorizations in all other SaaS applications.
RealGroup in the IAM system – IDM-Portal
RealGroup is integrated into our IAM solution IDM-Portal. Administrators manage all group permissions in AD and Entra ID in one central solution.
IDM-Portal not only displays AD groups, but also the groups from Entra ID thanks to RealGroup. Groups are created and memberships are managed via user-friendly interfaces. From there, the groups can be used for other systems, such as PeopleConnect in Teams or Outlook or all SaaS applications.
Central administration via IDM-Portal enables higher flexibility and increases security through consolidated administration.